September 17, 2007

To all Shinjinbukan members,
 
Greetings.   Please make sure this email is forwarded to all your Dojo.  As directed by our Bylaws, we are required to complete the registration of all Dojo branches, individual memberships and collection of fees for the Year 2008, prior to the end of 2007.  Since we are already in September, we have less than FOUR months to complete this task,  probably THREE months if we consider all the holidays.

The calendar below was approved by the Shinjinbukan International Association RIJIKAI RIJI (Board of Directors).  Please read the section of the Bylaws which I have included for your convenience at end of this message in Japanese, English and Spanish.  Please don’t worry if this looks too complex.  We will work together through this registration process.  And we will work together to build a bright future for all Shinjinbukan.

Yoroshiku Onegai Shimasu,

Jimmy Mora

International Shinjinbukan Treasurer
Kokusai Shinjinbukan Kaikei


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REGISTRATION CALENDAR:

September 17 – INITIAL NOTIFICATION
The International Shinjinbukan Treasurer sends an email announcement to ALL Shibu Cho and Fuku Shibu Cho currently listed in our directory.


October 1st – ANNUAL PLEDGE
ALL Shibu Cho MUST decide and pledge the proper amount of money that YOUR DOJO members can afford to pay. ALL Shibu Cho (or an appointed assistant) will send their official pledge of annual fees for all Shibu Dojo and Fuku Shibu Dojo under their jurisdiction via email for the approval of the RIJIKAI  RIJI.  (Each Dojo may collect their pledge from their students in a local currency: Yen, US Dollars, Canadian Dollars, Euros, etc.  Conversion of currency will be handled at the time of wiring the money to Japan)

The pledge will be listed by DOJO AT EACH GEOGRAPHIC LOCATION (country, state, province, city, etc), as follows:

SHIBU DOJO/ FUKU SHIBU DOJO  
SHIBU CHO/ FUKU SHIBU CHO   
ASSISTANT NAME (If applicable)  

• YUDANSHA (Black Belts)
• MUDANSHA (Junior Belts)
• MUDANSHA KODOMO (Children Junior Belts)

Please email your pledges to ALL five members of the RJIKAI RIJI:

October 15 – RIJIKAI RIJI APPROVAL
The RIJIKAI RIJI will send notification of approval or disapproval of all the fee pledges submitted by the Shibu Cho.  Any Shibu Cho who has not submitted a pledge will receive a formal notification from the RIJIKAI RIJI.


November 1st – REGISTRATION BEGINS
International registration BEGINS on November 1st at ALL Shinjinbukan Shibu Dojo and Fuku Shibu Dojo.  Only currently active students will be registered.
There are two forms to be completed:

• DOJO REGISTRATION FORM (One per dojo)  
• MEMBER’S REGISTRATION FORM (One per each student per each Dojo)  

All forms will be made available to you by email or through our website:  
All members are encouraged to contact the International Treasurer, Jimmy Mora or the International Director, Daniel Kogan for assistance with the registration process.  (Even though some students were black belts for a long time, if they are no longer active, there is no need to register them)


November 22 – REGISTRATION ENDS
All Shibu Dojo and Fuku Shibu Dojo will send via email to the International Treasurer, and copy the International Director, the RIJIKAI RIJI, the Onaga Karate Dojo Secretary and the Onaga Karate Dojo Treasurer the following information:

• A TOTAL OF ALL MEMBERSHIP FEES Collected during Registration
• A completed DOJO REGISTRATION FORM
• A completed MEMBER’S REGISTRATION FORM
• A TOTAL OF ALL RANKING FEES due to certificates awarded by Onaga Kaicho in 2007. If the payment of the Dan Certificate was already send to the International Treasurer, it will be noted.  If payment of a Dan Certificate is past due it must be paid and included in the TOTAL PAYMENT to the Honbu Dojo.
• The TOTAL PAYMENT to be wired to the Shinjinbukan Honbu Dojo in Okinawa. (Conversion of currency wil be done at the time of wire transfer)

In case email is not available, fax or efax should be arranged witht the International Treasurer.  (A web-based registration process will be consider in the future)


November 30 – PAYMENT OF FEES
All SHIBU CHO and FUKU SHIBU CHO will be responsibe for submitting payment of their annual fees NO LATER THAN November 30, 2007.  Therefore, all SHIBU CHO and FUKU SHIBU CHO must coordinate the international wiring and banking procedures with the International Treasurer prior to November 30, 2007.  


December 15 – VERIFICATION AND FINAL REPORT
The International Treasurer will initiate verification of all payments sent to Japan and issue a FINAL REPORT to the RIJIKAI RIJI, SHIBU CHO and FUKU SHIBU CHO by December 15.  The International Treasurer will report to the RIJIKAI RIJI if there are any discrepancies with the money paid.  For example:

• If a Dojo submitted more registartion forms than the actual amount paid, those unpaid registrations WILL NOT BE considered valid.  
• If a Ranking issued by Onaga Kaicho in 2007 remains unpaid.

January 15 – REVIEW PROCESS
The Rijikai Riji will initiate communication via email and phone to resolve for all money discrepancies still pending.  Only those in good standing will be considered official members of the Shinjinbukan Association and will be listed in the Shinjinbukan publications for 2008: Shinjinbukan website http://www.shinjinbukan.net/, posters, etc.

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KOKUSAI SHINJINBUKAN ASSOCIATION BYLAWS:

Article XI. Contributions Fee structure
Section 11.01  
At the end of each calendar year all fees need to be paid for the subsequent year. Each Shibu-cho will report to either the Honbu Dojo treasurer or an international secretary if there are any changes to fee structure.  
(The Honbu Dojo recognizes that each geographical and political region will have different capacities to contribute financially, and will work with the Shibu-cho to develop a fee structure that is appropriate for the circumstances)


Article XII. Annual Accounting
Section 12.01
The financial records shall be maintained by the association treasurer at the Honbu Dojo

Section 12.02
Each calendar year, the Shinjinbukan Onaga Karate Dojo Treasurer, assisted by the International Treasurer will provide a full and complete account of the condition of the association to the all Shibu-cho.

Section 12.03
The association balance sheet will be available either in written or electronic form to all Shibu-cho

Section 12.04
Dojo fees, ranks fees and individual membership fees will be collected by the one or more appointed international secretaries and delivered to the Honbu Dojo.